The Administration Division is composed of two (2) full time Police Clerks and one (1) Director of Administration. This division is responsible for the administrative business of the police department. Besides performing clerical and reception duties the staff handles phones, copies, and filing, admin process all reports, tickets, and summonses issued by officers. This paperwork and information is then disseminated to the courts, detectives, other agencies, and of course the public.

Services Available

Report Requests

Police Reports and Accident Reports can be requested in person or by mail, and you must complete the Report Reproduction Request Form. Video/Audio Recordings request can be made in person or by mail, but take longer to complete than reports. If requested in person they will not be available right away, you must make arrangements to obtain the video at a later time. Please keep in mind that video recordings may or may not be available for all police contacts are not recorded by police. Please visit us at or mail requests on the attached form to:

Grain Valley Police Department
ATTN: Records
711 Main St
Grain Valley, MO. 64029

If mailing a request please be sure to include all information that may help us find the requested report or video/audio recording. Indicate the date and time, the location of the incident, individuals involved, what was recorded on DVD (i.e. arrest, detention, traffic stop) etc.

Requests by mail must include a check made payable to City of Grain Valley.

Fees for Service
$5.00 for each paper report
$25.00 for each disc for video/audio recordings.


Calling in advance isn’t required but strongly advised. According to Policy, we cannot fingerprint any applicant while the jail is occupied. Fingerprints will be taken Monday through Friday between 9:00 am and 4:00 pm.

If applying for Carry a Concealed Weapon (CCW) Permit, fingerprints will only be taken if applying for an out of state permit or anywhere outside of Jackson County Missouri.

***If applying for a permit to CCW in Jackson County ***

Contact the Jackson County Sheriff’s Department at 816-795-1960 or online.

NOTE: The Grain Valley Police Department utilizes a digital machine when taking fingerprints. This machine captures the prints digitally and copies them on blank print cards. These cards contain the same information as the “inked” print cards. At the time of the request, the Officer will decide the method of fingerprinting.

Fee for Service

Letters for Adoption

Notarized letters are available from the Police Department for Adoptions. Please visit us during regular business hours to complete the required background check.

Background Checks

Background checks are completed at the local City level only. The Grain Valley Police Department has only municipal charges on file. If your employer or other agency need a complete criminal history contact the Missouri State Highway Patrol (MSHP) located in Lee’s Summit on Hwy 50 and Hwy 291. The MSHP phone number is 816-622-0800.

Fees for Service

711 Main Street
Grain Valley, MO 64029

Monday-Friday 8am-5pm
Patrol 24 hours a day 7 days a week